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Time Allocation Training

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PLEASE READ ALL OF THE INFORMATION AT THE BEGINNING OF EACH SECTION BEFORE ANSWERING ANY OF THE QUESTIONS.

Section 1

Legal Requirements for this Training :
Improperly charging your time is dishonest and illegal

"The manipulation of charges to a contract may be subject to criminal charges under 18 United States Code (U.S.C.) 1001"
-- DCAAP 7641.90, January 2005

Legal Authority :
The Defense Contract Audit Agency (DCAA) oversees and inspects our timekeeping practices. DCAA will periodically conduct floor checks to ensure our employees are complying with timekeeping practices.

MTSI is also required to perform floor checks. These can be performed periodically by the Finance Dept and by your immediate supervisor.

Floor checks include:

• Unannounced visits to see Management (DCAA only)
• Random selection of employees to interview

Common discrepancies found by DCAA and MTSI

• Failure to maintain timecards on a daily basis
• Lack of clear understanding when to charge to direct vs. indirect

Ethics :
It is your responsibility to ensure the integrity of your timesheet and the timesheets of those that you supervise. Only charge the amount of time that you actually worked on a contract. There are absolutely no circumstances that would allow you to charge more time to a contract than you actually worked. Immediately contact your supervisor or the Finance Department if you suspect or witness fraudulent timekeeping practices.

Importance of proper timekeeping practices:
Individuals who are not MTSI employees, but have business interactions with our company. Such individuals include:

• Labor is MTSI's principal product
• Labor charges are the basis for invoices to customers
• Timecards are the sole means for recording labor charges and are, in effect, employees� invoices for their labor costs
• The signatures of both the employee and the approver are personal legal certifications that time is accurately recorded.
• Failure to maintain honest and legal timekeeping practices can result in a loss of contracts

Charging time to a contract :
Only your immediate supervisor or a program manager (PM) can assign your tasks and related charge numbers. You will typically receive verbal instructions from the PM concerning tasks you may charge to contracts. This information is then passed on to Contracts to put in Contract briefs and to Accounting in order for authorized employees to be entered into the Contract Work Force in Deltek GCS, our accounting system.

Who to contact if you have questions concerning legal and ethical Timekeeping practices :
Immediate Supervisor or Program Manager
MTSI Accounting and Finance Department
MTSI Contracts Department

Questions :

1. Who can direct you to make dishonest charges on your timesheet to increase our company's profits?

A. Contracts
B. Accounting and Finance
C. No one
D. Your immediate supervisor or program manager

2. Who performs floor checks to ensure proper timekeeping procedures are maintained?

A. DCAA
B. Your immediate supervisor
C. The Finance Dept
D. All of the above

3. Failure to maintain an honest accounting of your time can result in:

A. a loss of contracts
B. a better product for our clients
C. more profits
D. more time to spend on projects that need it

4. Who provides you with tasks and related charge numbers?

A. The Contracting Officer
B. My Supervisor or Program Manager
C. The Finance Department
D. The Human Resources Department

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